Free Run of Show Template for Professional Events
A clean, editable run of show template built from more than twenty years of producing corporate events, brand activations, and galas in New York. Call your show cue by cue, keep every owner and timing in one place, and stop running the night from memory.
One page. Editable in Word and Google Docs. Built for professionals, not party planners.
The structure producers rely on
The free one-page run of show gives you the essential framework for calling a live event, ready to adapt to any show, length, or venue.
Minute-by-minute cue schedule
Every moment and every cue in order, so the sheet runs the show instead of your memory.
Owner and status columns
Everyone knows what they are calling and when.
Comms and channel notes
Keep headset lanes clear.
Load-in to doors timing
The pre-show sequence that sets up the night.
Fully editable
Word and Google Docs, no special software.
Written for professionals
The vocabulary is the velvet rope. This template speaks the language of people who run events for a living.
- Event producers and show callers
- Corporate and experiential teams
- Venues and hospitality operators
- Agencies and brand activation leads
- Galas, conferences and live productions
Not a checklist. A calling document.
Built from real show-calling
The structure reflects how live events actually run, cue by cue, not a generic to-do list.
Designed for clarity
Timings, owners, and cues in one view, so responsibilities and the sequence are impossible to miss.
Made to be used
Editable, practical, and ready to adapt to any show, length, or venue.
Run of show, answered
What is a run of show?
A run of show is the minute-by-minute plan that tells everyone what happens and when, from load-in through the final cue. It is the document the team calls the live event from.
Is this run of show template really free?
Yes. The one-page version is a free, editable download. When you need the full production version with comms lanes and set-up scheduling, the complete Run of Show template is available in the shop.
What format is the template?
It is editable in Microsoft Word and works in Google Docs. No special software required.
Can I use it for corporate events, galas, and activations?
Yes. It is built for professional corporate events, brand activations, galas, conferences, and live productions.
What is the difference between a run of show and a production schedule?
A production schedule maps the whole build from load-in to load-out. A run of show calls the live event itself, cue by cue. Producers use both.
Ready for the full production stack?
The free template runs a simple show. The Everything Bundle brings run of show, production schedule, budget, vendor tracking, and SOP into one coordinated system built from real production work.